What is a quote?
A quote is a formal price estimate sent by a seller or service provider to a customer before work begins. It records what is being offered, the estimated cost, validity period and how the customer should pay.
Free quote generator
Create a professional quote for free
Edit the quote directly, customise the details, then download a clean PDF when you are ready.
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Quote Guide
Create a professional quote online
This free quote generator helps small businesses, freelancers, consultants and contractors create clean PDF quotes without spreadsheet formatting or complicated accounting software. Add your details, client details, line items, tax, discount, quote number, validity date, line items, tax, discount, terms and logo, then download a ready to send quote.
Who can use this quote generator?
This tool is useful for freelancers, agencies, consultants, tradespeople, contractors, online sellers and small business owners who need a simple way to create professional quotes and download them as PDF files.
What should a quote include?
A good quote should include your business name, contact details, client details, quote number, quote date, valid until date, item descriptions, quantities, prices, tax, discounts, estimated total, validity period and quote terms.
Why use a PDF quote?
PDF quotes are easy to send, download, print and store. They also help preserve the layout of your quote so the client sees a clean document rather than a broken spreadsheet or badly formatted message.
How to create a quote
- 1Add your business name, address, contact information and optional logo.
- 2Add your client or customer details so the quote clearly shows who is being billed.
- 3Enter your quote number, quote date, valid until date and reference number if required.
- 4Add your products or services as line items with quantities and unit prices.
- 5Add VAT, GST, sales tax, discounts, quote terms, notes and terms where needed.
- 6Review the live preview, then download your quote as a PDF.
Common quote mistakes
- Forgetting to add a clear quote number.
- Leaving out the quote validity date.
- Using vague line item descriptions.
- Forgetting VAT, GST or sales tax where it applies.
- Not including clear quote terms or acceptance instructions.
Better quotes help cash flow
A clear quote reduces confusion and makes it easier for a client to approve and pay. The more precise your quote is, the less time you spend answering basic quote questions later.
For best results, use consistent quote numbering, clear quote terms and simple descriptions that match what the client agreed to buy.
BizDocKit is being built as a free small business admin toolkit. More tools are planned, including receipt generators, pro forma invoice generators, payment reminder tools and tax related templates for small businesses.