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What is a commercial invoice?

A commercial invoice is commonly used for international shipments and customs documentation. It records the buyer, seller, goods, values and shipment details.

When should you use one?

Use a commercial invoice when goods are being exported or when a courier, customs broker or buyer requires shipment value and product details.

What should it include?

• Your business name and contact details.
• The buyer or consignee details.
• A clear commercial invoice number and date.
• The export or shipment date.
• Product descriptions, quantities and values.
• Tax, discounts and total amount where applicable.
• Country of origin, HS codes, incoterms or customs notes.

Common mistakes to avoid

• Leaving out consignee details.
• Using vague product descriptions.
• Forgetting country of origin or shipment references.
• Not checking customs requirements.
• Confusing a commercial invoice with a standard local invoice.